Microsoft does not back up your Microsoft 365 (formerly Office 365) data. Thousands of organisations across the UK use the popular productivity suite. It is a familiar, subscription-based way of providing applications, email and services to end-users.
As a software-as-a-service provider, Microsoft’s responsibility is to manage the infrastructure and security. It is the customer’s responsibility to backup and protect their own data from loss. According to leading backup vendor Veeam, “Of over 1,000 IT Pros surveyed, 81% experienced data loss in Office 365 – from simple user error to major data security threats.”
To make copies of your data and store these securely, you need to devise a backup and recovery strategy, using a third-party solution. It’s time to get started on a path to better data protection.
Data loss is expensive – don’t fall victim
The cost of implementing a third-party backup solution is not a patch on the cost of losing all your data. If data loss brought your business to a standstill, would the per hour loss of revenue be worth having not purchased a backup solution? If your data loss was due to a security threat, this could come with a hefty fine, adding to the mounting costs of downtime.
Aside from literal money, data loss can have a huge effect on your reputation. This is tricky to quantify, but depending on what you lost and the industry you’re in, could be irreparable.
Office 365 has holes – fill them
Much like the potholes that adorn the great British roads, software, no matter how rigorously tested, comes with holes to be filled too.
Malicious actors are out there, some are internal, many are external, but all have the goal of wreaking havoc in your environment. Data could be stolen, or it could be deleted. For either scenario you need to have controls in place to prevent this from happening and measures to reinstate your missing data.
Be compliant – there’s no getting away from it
Does your industry have strict compliance requirements around data retention, protection and privacy? If so you’ll need to find your backup solution sooner rather than later. This is on top of the standard cross-industry regulations such as the GDPR.
It is your responsibility as a data owner to manage your company data and ensure holding it meets all requirements.
Malicious actors – they look just like us
Hackers can make their own content look exactly like yours. They can design identical fake login screens, beautifully crafted phishing emails and place malicious links in documents that otherwise seem harmless. All this effort is to make your end-users hand over their credentials – to then compromise your environment. This threat never goes away. With education, you can minimise this element of risk, but it’s always there in some form. It is essential to be able to stop the chain of events and pick up your data where you left off.
Get the control and protection required for your Microsoft data
There are a few backup solutions for Office 365 out there. You’ll need to look at what features they offer and which are the most important for your establishment. At M-Tech, we recommend internationally recognised vendor and Gartner Magic Quadrant leader Veeam.
Veeam® Backup for Microsoft Office 365 eliminates the risk of losing access and control over your Office 365 data.
- Exchange Online
- SharePoint Online
- OneDrive for Business
- Microsoft Teams
It gives you the power to securely backup Office 365 to any location, including on premises, a hyperscale cloud, or a service provider and:
- Protect Office 365 data from security threats and retention policy gaps
- Quickly restore with industry-leading recovery flexibility
- Meet legal requirements with efficient eDiscovery of Office 365 items
We can advise on the right Office 365 backup solution for your organisation. Talk to us today about how often you’d like to backup, which data is most important and how you could continue to operate in the event of a loss.