01323 404040
info@mtechsystems.co.uk
M-Tech SystemsM-Tech SystemsM-Tech SystemsM-Tech Systems
  • Home
  • About
    • Partners & Accreditations
    • New Customer Referral Program
    • Join Our Team
  • Solutions
    • Managed Services
      • Managed Technology
      • Managed IT Support
      • Managed Security Suite
    • Education
      • Technology for Education
      • Cyber Security for Education
      • Microsoft 365 for Education
      • Microsoft Teams for Education
      • Google Classroom
      • Broadband for Education
      • Lightspeed Systems Solution Suite
      • Multi-Academy Trusts
      • Lenovo Tech 4 Learners
      • InVentry Sign-In Solutions
    • Cloud & Communications
      • Cloud Solutions
      • mtech.cloud
      • Unified Communications
      • Hosted Telephony
      • Social WiFi Marketing
    • Connectivity
      • M-Tech CloudConnect
      • M-Tech HyperConnect
      • Buyer’s Guide to Connectivity
      • Connectivity Solutions
    • Productivity Tools
      • Microsoft 365
      • Google Workspace
      • Microsoft Teams for Business
    • Cyber Essentials
    • Client | Server Solutions
      • Virtualisation
      • Microsoft Desktop Management
      • Apple Device Management
      • Nutanix
    • Storage
    • Security & Threat Management
      • Microsoft Security Solutions
      • Dark Web Monitoring
      • Multi-Factor Authentication
      • Endpoint Protection
      • Next Generation Firewalling
    • Availability & Disaster Recovery
      • Backup & DR
      • Backup for Microsoft Office 365
    • Audio Visual
    • IT Purchasing
  • Experience
    • Case Studies
    • Testimonials
    • Resources
  • News
  • Contact

5 Reasons Why You Should Use Microsoft Teams

5 Reasons Why You Need Microsoft Teams

5 Reasons Why You Should Use Microsoft Teams

By admin | Industry News | 0 comment | 11 March, 2019 | 0

Microsoft Teams is growing fast. In the latest announcement in September 2018, the app boasted adoption by 329,000 organisations – it only launched in March 2017.

A Quick Recap: What is Microsoft Teams?

Teams is a chat-based collaboration platform designed to integrate seamlessly with the Office 365 productivity suite. It combines the features of meetings, notes, chats and attachments, as well as integrates non-Microsoft extensions. The aim of Microsoft Teams is to make teamwork simple.

In this blog we’re going to cover the top five reasons why you should use Microsoft Teams.

1. Teams and Channels

Teams and Channels structure your conversations and files to deliver the right information to those who need it, with the aim of cutting down the clutter.

Within the platform an administrator would set up individual ‘Teams’. Typically, these would be the different departments within your business: Sales, Marketing, Service Delivery, Project Management, Development, etc. The administrator need only invite those employees to whom the content is relevant into the ‘Team’. The software is designed with focused productivity at the forefront, for example, the Project Management Team don’t need to know that the latest Marketing brochure has been signed off.

To most efficiently manage each Team, you then can create sub-categories called Channels. The Sales Channel could therefore include Forecasting, Outbound Updates, Promotions, etc. Conversations would then take place within each of these Channels about the specific subject.

It therefore becomes easy for each employee to see what’s relevant to them and to collaborate on discussions/decisions that are occurring around each topic.

2. Group Chat and Mentions

When different emails are pinging back and forth it can be hard to keep track of actionable items – it’s easy to become numb to the constant cc’d messages and for tasks to get missed.

In Teams you can @Mention a user within a conversation, in the same way you would on Facebook, Twitter or LinkedIn. The user will get a notification that they’ve been mentioned in a specific Channel and can head there to respond.

Person holding laptop displaying Microsoft Teams

3. File Collaboration

You can edit your Microsoft Office files directly within Teams. Users can upload files to the platform which are stored in One Drive, collaborators then have the option to ‘Edit in Teams’, there and then within the app. By being stored in the cloud, the latest version is always worked on, eliminating duplicate copies.

Teams also brings the little-known feature of real-time editing within Office applications. A team who are all working on the one document can edit and give feedback simultaneously and live, saving immense amounts of time cross-comparing email notes and versions.

4. Customisation and Integration

Microsoft know that users run their businesses on a myriad of different applications. Teams can integrate with much more than the standard Office suite. As every organisation requires a different set up you have the option to integrate only the apps you need. The apps list is extensive and includes the Adobe Creative Suite, Hootsuite, Adobe Sign, ZenDesk and many more.

Custom notifications can also be set up, such as to notify certain users when social posts are published.

5. Effective Meetings

It’s likely you use a few different online meeting platforms in your business, whether Zoom, Webex, GoToMeeting or otherwise. Teams has the option to schedule meetings within its interface. With Skype for Business gradually being retired, Teams is taking over as Microsoft’s offering.

Hosting an internal meeting in Teams only requires that you be a part of the Team, no need to sign up, call in, or have a PIN number. There are different meeting options available, including audio, video or screen sharing. The interface shows who is invited, who has accepted or declined and any meeting notes. What’s even better is any meetings scheduled in Teams also sync with the invitees’ Outlook calendar. Live notes can be taken throughout the session by incorporating any chosen apps into the meeting.

A further handy feature is ‘Open Meetings’. If a meeting is listed as ‘Open’ any member of the Team is able to join in the conversation if they deem the content relevant to their role.

Integrate Microsoft Teams into your Environment

Microsoft Teams is a fantastic tool that brings Microsoft’s productivity suite together into one succinct interface. Help your employees to work better together, staying connected via the mobile app when on the go, or when working remotely. The simple, user-friendly experience comes with all the security of Office 365 and is a highly recommended tool by us.

M-Tech have been avid users since the launch of Microsoft Teams and will happily advise you on integrating Teams into your environment.

For more detail about the product please visit our pages on Microsoft Teams for Business and Microsoft Teams for Education.

Collaboration, Collaborative Working, Microsoft, Microsoft Team, Teams

Categories

Client News
Education
Industry News
Latest Technology
Cyber Security
M-Tech News
Free Resources

Subscribe to our mailing list

By subscribing to our mailing list you actively consent to M-Tech contacting you via email for marketing purposes.
View our Privacy Policy here.

COMPANY INFO

Registered Address & Head Office:

Martello House, Edward Road,
Eastbourne, East Sussex,
BN23 8AS

City:

5 Standard Place, London,
EC2A 3BE

UAE:

Al Neem Tower, Khalifa Street,
Suite 302, 3rd Floor,
P.O. Box 111022, Abu Dhabi, UAE.

Registered in England:

04843249

Terms & Conditions

Privacy Policy

How to be Forgotten

Sustainability Policy [pdf]

Modern Anti-Slavery Statement [pdf]

Accessibility Statement

SOLUTIONS

Managed Technology
Managed IT Support
Managed Security Suite
Technology for Education
Cyber Security for Education
Cloud Solutions
Connectivity Solutions
Unified Communications
Microsoft 365
Cyber Essentials
Endpoint Protection
Backup for Microsoft 365
Microsoft Security Solutions
IT Purchasing

ABOUT M-TECH

M-Tech Systems offer IT services, IT solutions and IT support to SMB, enterprise and education clients of all shapes and sizes.

We operate all across the UK, with special focus on Sussex, Kent, Surrey, Hampshire, Essex and London.

We can work in any way that suits you, either on a per project basis, alongside your existing team to bring additional expertise, or as fully outsourced IT support, providing a service desk.

CONTACT US

Tel:

+44 (0)1323 404040

Email:

info@mtechsystems.co.uk

CLIENT SUPPORT

mtech.support

Copyright 2022 © M-Tech Systems Ltd | All Rights Reserved | E&OE | Web Design by M-Tech Systems Ltd
  • Home
  • About
    • Partners & Accreditations
    • New Customer Referral Program
    • Join Our Team
  • Solutions
    • Managed Services
      • Managed Technology
      • Managed IT Support
      • Managed Security Suite
    • Education
      • Technology for Education
      • Cyber Security for Education
      • Microsoft 365 for Education
      • Microsoft Teams for Education
      • Google Classroom
      • Broadband for Education
      • Lightspeed Systems Solution Suite
      • Multi-Academy Trusts
      • Lenovo Tech 4 Learners
      • InVentry Sign-In Solutions
    • Cloud & Communications
      • Cloud Solutions
      • mtech.cloud
      • Unified Communications
      • Hosted Telephony
      • Social WiFi Marketing
    • Connectivity
      • M-Tech CloudConnect
      • M-Tech HyperConnect
      • Buyer’s Guide to Connectivity
      • Connectivity Solutions
    • Productivity Tools
      • Microsoft 365
      • Google Workspace
      • Microsoft Teams for Business
    • Cyber Essentials
    • Client | Server Solutions
      • Virtualisation
      • Microsoft Desktop Management
      • Apple Device Management
      • Nutanix
    • Storage
    • Security & Threat Management
      • Microsoft Security Solutions
      • Dark Web Monitoring
      • Multi-Factor Authentication
      • Endpoint Protection
      • Next Generation Firewalling
    • Availability & Disaster Recovery
      • Backup & DR
      • Backup for Microsoft Office 365
    • Audio Visual
    • IT Purchasing
  • Experience
    • Case Studies
    • Testimonials
    • Resources
  • News
  • Contact
M-Tech Systems