Essex independent school eliminates six servers from their VM environment by migrating from on-premise Exchange to hosted G Suite.
During summer break 2019, M-Tech migrated Brentwood School from their on-premise Microsoft Exchange server to cloud hosted G Suite.
Brentwood School is one of the UK’s leading independent schools for boys and girls aged 3-18. The Essex-based school, which first opened in the 16th century, has upheld its current motto of ‘Virtue, Learning, Manners’, for almost 400 years.
Brentwood were looking to reduce their on-site server footprint and management overheads. They were operating an on-premise Microsoft Exchange 2010 server which was due to go end of life in January 2020.
The school already used G Suite for their school data and classroom management system, so opted to migrate their mail to the same platform.
Whilst Google provide default migration tools, these are distinctly limiting by not transferring profile permissions. Although suitable for the 1600 strong student body, this wasn’t a feasible method to migrate the staff 250 teaching staff and 150 support staff. M-Tech chose to use CloudMigrator, a third party tool, instead of the built in provision. This proved invaluable, with excellent progress reporting during the rapid migration process.
The End Result
By migrating to G Suite, Brentwood met and exceeded their targets outlined in the project brief.
Removing the on-premise Exchange server allowed the school to eliminate six virtual servers from their VM environment. This instantly saved on storage and resource capacity requirements.
Without the need to manage an on-site server, they also further streamlined operations by reducing the number of management consoles they relied upon.
Additionally, the school can now utilise the in-built G Suite security features, including two factor authentication at login and the ability to track their users’ data more efficiently.
Following staff user training, initial feedback from the school has been very positive. They have been successfully navigating the different experience associated with a web-based system.
“We have used M-Tech for a number of years on various projects and have always found their approach very methodical and their engineers of the highest quality. It was only natural for us to approach them for the next step of our G Suite integration – moving from on-premise Exchange to Gmail. The project, from planning to delivery, was clearly defined, which made it very easy to communicate this to all stakeholders. Subsequent support from M-Tech engineers has been on-going and any minor issues have been swiftly dealt with.”
Sarbjeet Singh, Head of ITSS, Brentwood School
Visit our dedicated Case Studies page to view more of the projects we’ve worked on recently.